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  • May 17, 2024
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This chapter will assist you higher recognize the theories and systems of organizational behavior. The chapter starts offevolved via way of means of discussing a number of the fundamental traits of managers and management. It then describes a number of the famous theories and sensible packages related to motivation and facilitates solution the question “What motivates personnel and why does it encourage them?” The chapter then examines a number of the basics of organizational shape and describes approaches wherein organizational systems range from one another. Finally it discusses some techniques via way of means of which companies can manage procedures and outcomes.

In practice, managers accomplish organizational desires through the method of defining desires, organizing structures, motivating employees, and tracking overall performance and outcomes. In performing those tactics a supervisor regularly takes on numerous exceptional roles. These roles have been defined via way of means of Henry Mintzberg and consist of interpersonal roles, informational roles, and decisional roles. Interpersonal roles are methods wherein a supervisor works and communicates with others. Informational roles are methods wherein a supervisor acquires, tactics, and stocks information. Decisional roles are how a supervisor makes use of information to make decisions, which entails figuring out possibilities and issues and appearing on them appropriately, allocating resources, handling conflicts, and negotiating.

In order to fill those roles correctly managers use abilties that allow them to translate expertise into action. Robert Katz describes 3 distinctive units of abilties that managers use, inclusive of technical, human, and conceptual abilties. Technical abilties are used to carry out a specialized task. They are discovered each from enjoy and from education, and they are able to contain the use of a particular form of era or process. Human abilties are used whilst running with others and include, amongst different things, fundamental communications abilties, persuasive ability, and struggle resolution. Conceptual abilties are utilized in studying and fixing complicated interrelated problems. They require having a terrific information of the business enterprise as an entire and information how the interrelated components paintings together—for example, a terrific information of an business enterprise’s behavioral attributes, its weaknesses, and actions had to gain its desires and objectives.

Emotional Intelligence and the Manager

Daniel Goleman described an essential element of human competencies in his paintings on emotional intelligence. Emotional intelligence is tied closely to control effectiveness and in the end organizational behavior; it shows that a manager’s overall performance can be stimulated via way of means of several factors:

✔ Self-awareness—knowledge your moods and feelings.

✔ Self-regulation—considering your movements and controlling detrimental ones.

✔ Motivation—running difficult to perform your goals.

✔ Empathy—knowledge the feelings of others.

✔ Social skills—growing true connections and relationships with others.

Understanding emotional intelligence is specifically essential in mild of modifications in organizational structures, that have created firms with much less hierarchy and nearer peer contact.


Motivation is an vital driving force in an enterprise and is critical to the control of highbrow capital. Motivation underlies what personnel pick to do (great and/or quantity), how a good deal attempt they will placed into carrying out the task, and the way lengthy they’ll paintings in order to perform it. Employees who’re inspired will paintings greater efficiently and efficaciously and form an enterprise’s behavior. A inspired group of workers can have a robust impact on an enterprise’s bottom line. Motivation is strongly tied to task pleasure. Job pleasure is how people experience approximately the responsibilities they’re intended to perform and might additionally be prompted with the aid of using the bodily and social nature of the workplace. The greater happy personnel are with their jobs, the greater inspired they’ll be to do their jobs well.

There are numerous essential research referring to motivation. These encompass Abraham Maslow’s hierarchy of needs, Frederick Herzberg’s observe of hygiene and motivational factors, Douglas McGregor’s Theory X and Theory Y, Theory Z, Victor Vroom’s Expectancy Theory, J. Stacy Adams’ Equity Theory, and Reinforcement Theory.

Maslow’s Hierarchy of Needs.

In 1943 Abraham Maslow developed a idea approximately human motivation referred to as the hierarchy of desires. This idea has been famous withinside the United States and describes human desires in 5 preferred categories. According to Maslow, as soon as an individual has met his desires in a single category, he’s influenced to seek desires withinside the subsequent better level. Maslow’s hierarchy of desires is composed of the subsequent preferred categories:

Physiological wishes. These are the primary and lowest degree of wishes. They relate to the maximum fundamental wishes for survival and consist of the want for meals and shelter. Safety wishes. The 2d degree of wishes includes an individual’s want for security, protection, and protection withinside the bodily and interpersonal activities of every day life. Social wishes. The 0.33 degree of wishes is related to social behavior. It is primarily based totally on an individual’s choice to be universal as part of a collection and consists of a choice for romance and affection. Esteem wishes. The fourth degree of wishes pertains to an individual’s want for respect, recognition, and status and includes a personal feel of competence. Self-actualization. This is the 5th and maximum degree of wishes. Needs of this degree are related to an individual’s choice to attain his complete capability via way of means of developing and the usage of his competencies to the fullest and maximum innovative extent.

As people flow better withinside the company hierarchy, they may also see better-order desires as being extra crucial than the ones of decrease orders. Needs may additionally range primarily based totally on profession stage, organizational structure, and geographic location. The hierarchy of desires may also lack powerful utility in exclusive cultural contexts. Certain cultures may also fee social desires over mental and protection desires. In addition, the concept necessitates that a supervisor be capable of pick out and understand an worker’s desires. This isn’t constantly smooth and may lead to misguided assumptions. Taken withinside the right context, however, recognizing the significance of desires is a beneficial approach for conceptualizing elements of worker motivation and hence being capable of direct an organization’s behavior.

Herzberg’s Factors

In the Nineteen Fifties Frederick Herzberg studied the traits of a activity so that you can decide which elements served to growth or lower workers’ satisfaction. His look at identified elements associated with activity satisfaction: “hygiene” elements and motivational elements.

Hygiene elements are those who have to be maintained at ok degrees. They are associated greater to the surroundings wherein an employee is running instead of the character of the paintings itself. Important hygiene elements consist of organizational policies, exceptional of supervision, running conditions, relationships with friends and subordinates, status, activity security, and salary. Adequate degrees of those elements are essential to prevent dissatisfaction; enhancing those elements past ok degrees, however, does now no longer always result in an growth in activity satisfaction.

A specific set of elements, diagnosed as motivational elements, is associated with having an immediate impact on growing task satisfaction. These elements encompass achievement, recognition, responsibility, growth, the paintings itself, and the possibility for advancement.

Like Maslow’s hierarchy of needs, Herzberg’s elements ought to be tempered with the aid of using sensitivity to person and cultural variations and require that managers become aware of what personnel recollect to be “ok levels.” Managers occasionally simplify each of those theories and inappropriately anticipate that they recognize what their personnel need.

McGregor’s Theory X and Theory Y.

Douglas McGregor’s theories awareness much less on worker wishes and greater on the character of managerial behavior. These theories are primarily based totally on the belief that a supervisor’s perceptions of her personnel will strongly have an impact on the manner in which she tries to encourage her personnel. McGregor created two theories primarily based totally on his studies, known as Theory X and Theory Y.

In the case of Theory X, a manager assumes that her employees are negative to paintings and could do the entirety they could to keep away from it. Acting in this assumption, the manager will exert tight manipulate over employees, screen their paintings closely, and hesitantly delegate authority.

In this situation of Theory Y, a manager assumes that, opposite to Theory X, people are inclined to paintings and might be inclined to accept multiplied responsibilities. In mild of those assumptions, the manager will offer personnel with greater freedom and creativity withinside the workplace and may be greater inclined to delegate authority.

Managers will are searching for to encourage their personnel primarily based totally on their perceptions of the personnel’ interests. This concept brings to mild the variant in exercise that may exist relying at the assumptions that managers make approximately their personnel.

Theory Z

Managers will are searching for to encourage their personnel primarily based totally on their perceptions of the personnel’ interests. This concept brings to mild the variant in exercise that may exist relying at the assumptions that managers make approximately their personnel.

Expectancy Theory

Developed via way of means of Victor Vroom, this idea assumes that the high-satisfactory of employees’ efforts is stimulated via way of means of the outcomes they may get hold of for his or her efforts. They might be inspired to the diploma that they experience that their efforts will bring about a suitable overall performance, that that overall performance might be rewarded, and that the value of the praise might be exceedingly positive. In order for managers to practically practice the theories related to expectancy theory, they want to outline the favored behaviors clearly. Once that is accomplished, the supervisor have to reflect onconsideration on rewards that would function feasible reinforcers and the way those rewards can have unique values for unique individuals. Employees have to then be knowledgeable approximately what have to be finished to get hold of those rewards, and executives want to offer feedback on worker overall performance. If a favored conduct is achieved, the praise have to receive immediately.

Equity Theory

Equity idea become a end result of the paintings of J. Stacy Adams and states that after people decide whether or not the compensation they get hold of is truthful as compared to their coworkers’ compensation, any perceived inequity will have an effect on their motivation. This feel of inequity can both be felt as bad inequity, whilst personnel sense they have got acquired much less than others who achieved the equal task, or felt as fine inequity, whilst people sense they have got acquired extra than others who achieved the equal task. Either kind of inequity can encourage a employee to behave in a manner that restores the feel of equity. Examples of worker conduct can also additionally encompass now no longer operating as hard, asking for a raise, quitting, evaluating themselves to a exclusive coworker, rationalizing that the inequity may be simplest temporary, or getting a coworker to simply accept extra paintings. To restrict a perceived feel of inequity, personnel have to be compensated to the diploma that their efforts contribute to the firm. This idea, however, is tough to implement given the variations of opinion that could rise up among an worker and a manager concerning what constitutes equitable pay. To apply this idea correctly it’s miles critical to deal with the worker’s perceptions. This may be carried out first via way of means of spotting and anticipating that inequities can and could exist. It is then critical to speak clean critiques of any rewards given and an appraisal of the overall performance on which those rewards are based. There can also additionally also be evaluation factors which might be suitable to share.

Reinforcement Theory

A carrot-and-stick method to motivational conduct, the reinforcement concept is involved with advantageous and poor reinforcement. It applies outcomes to sure behaviors. There are 4 primary reinforcement strategies: advantageous reinforcement, poor reinforcement, punishment, and extinction. Positive reinforcement motivates people via way of means of offering them with rewards for acceptable conduct. To be powerful a praise should be introduced most effective if the favored conduct is displayed. It ought to additionally be introduced as quickly as viable after the favored conduct is exhibited. Negative reinforcement, in contrast, entails taking flight poor outcomes if the favored conduct is displayed. This technique of reinforcement is sometimes called “avoidance” due to the fact its intention is to have the person avoid the poor outcomes via way of means of acting the favored conduct. Unlike advantageous and poor reinforcement, punishment isn’t designed to encourage advantageous conduct, however to deter poor conduct. Extinction is the withdrawal of reinforcing outcomes for a favored conduct. Its rationale is to get rid of unwanted conduct.

Conclusions from Motivational Theories

In shaping and directing an organization’s behavior, the seven theories mentioned formerly offer a few perception into the organization’s behavior. Several conclusions may be drawn from those theories.


Employees have desires. In order to encourage employees, supervisors ought to try and recognize the breadth in their employees’ desires. This isn’t always usually an smooth mission and calls for open and common conversation among managers and employees. By structuring a process in order that it meets those desires a manager can boom an employee’s motivation.


Compensation is an essential a part of motivation, with a purpose to compensate personnel in step with the contribution every worker makes to the firm. Employees may be upset if they sense that they’re getting much less than they deserve. In order to decrease the probability of perceived inequities, a supervisor wishes to be proactive and informative concerning praise structures.


Employees want to realize that the purpose they’re working towards is doable and that once they accomplish this purpose that they may be rewarded in the best and well timed manner.

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    Mercy Solomon Tarfa , February 7, 2023 @ 9:57 pm

    In a nutshell, management is a single or group of individuals who challenges and oversees a person or collective group of people in efforts to accomplish desired goals and objectives. Furthermore, the definition of management includes the ability to plan, organize, monitor and direct individuals.

    Managing others means listening to what they have to say, whether it’s their ideas, concerns, or overall feelings, and taking it on board. People like to feel heard and that their opinions matter. What’s more, part of being in a team is collaborating with others and contributing towards a common goal

    A policy is a set of rules or guidelines for your organization and employees to follow in or to achieve compliance. Policies answer questions about what employees do and why they do it. A procedure is the instructions on how a policy is followed.

    Generally, human resource management policies and procedures are guidelines supervisors and managers to use as a reference for managing your staff. They state what employees can and cannot do. They’re set by you, the owner or management, and these policies and procedures are governed by federal, state and local employment laws.

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    CHEN JIA JUN , November 5, 2023 @ 11:34 am


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